June 23: Jeremy announces survey, explains purpose, and announces that everyone who fills out the survey will be entered into a drawing for $2500 that can go towards professional development. The winner would be able to use up to that amount of money in the next year to participate in a conference/meeting/workshop/study trip/etc. of their choosing to learn about an issue or gain a new skill that (a) they think would increase their effectiveness in bringing about a clean energy future in the Midwest and (b) they would not otherwise be able to do.

 SAMPLE EMAIL:

Dear RE-AMP members, I’m pleased to announce that on Monday we will launch a network-wide survey. Everyone who participates will be entered in a drawing to win $2,500 that can go towards professional development in the coming year. This survey has been designed by independent evaluators, and your responses will be kept confidential. It should take about half an hour to complete. More information is below. Be sure to look for an email on Monday. The sender’s name will be Chinwe Onyeagoro, and the message will contain a link to the survey.

Purpose of the Survey: Three RE-AMP funders (Joyce, Kresge, and McKnight) have commissioned an independent evaluation of our RE-AMP network to help us understand what we should do more of, what we should do less of, and what is having the most impact. The evaluation is being conducted by O-H Community Partners and the Innovation Network for Communities.

Confidentiality: You will be asked for you contact information when you take the survey, however that information will only be seen by the independent evaluators and will not be shared with any RE-AMP member, funder, or staff. The evaluators will aggregate the data and share it with the Steering Committee. They will also pull some relevant quotes from your responses, but without attributing them to you. Any quotes used will remain anonymous.

$2,500 in Professional Development: The foundations who have commissioned this evaluation sincerely want your participation, regardless of how engaged you have been in the RE-AMP network. In the spirit of using the network to help broaden our members’ capacity, they have decided to offer $2,500 in professional development funds to one member chosen at random among all those who have taken the survey. You must complete the survey to be eligible. The funding should be used for any educational opportunity you would not otherwise have been able to avail yourself of, and should be used within the next twelve months. The opportunity must be related to your work supporting RE-AMP goals.

Thanks everyone. Watch for Chinwe’s email on Monday. If you have any questions, please contact me or Gail Francis (ampanalyst@gmail.com, 715-945-2164).

June 27: Email on Commons from Chinwe launches survey.

SAMPLE EMAIL

Dear RE-AMP Members,

Below you will find a link to a survey about your experiences in the RE-AMP network. Depending on your level of involvement, the survey can be completed in as little as ten minutes or as much as thirty minutes. Please fill it out as soon as possible.

Purpose of the Survey: Three RE-AMP funders (Joyce, Kresge, and McKnight) have commissioned an independent evaluation of our RE-AMP network to help us understand what we should do more of, what we should do less of, and what is having the most impact. The evaluation is being conducted by O-H Community Partners and the Innovation Network for Communities.

Confidentiality: You will be asked for you contact information when you take the survey, however that information will only be seen by the independent evaluators and will not be shared with any RE-AMP member, funder, or staff. The evaluators will aggregate the data and share it with the Steering Committee. We will also pull some relevant quotes from your responses, but without attributing them to you. Any quotes used will remain anonymous.

$2,500 in Professional Development: The foundations who have commissioned this evaluation sincerely want your participation, regardless of how engaged you have been in the RE-AMP network. In the spirit of using the network to help broaden our members’ capacity, they have decided to offer $2,500 in professional development funds to one member chosen at random among all those who have taken the survey. You must complete the survey to be eligible. The funding should be used for any educational opportunity you would not otherwise have been able to avail yourself of, and should be used within the next twelve months. The opportunity must be related to your work supporting RE-AMP goals.

If you have any questions, please contact Jeremy Emmi or Gail Francis.

June 29: All working group leaders, caucus leaders, and Christen from GWSAF send email to their list reminding them of survey and the importance of filling it out and talk about the professional development prize.

SAMPLE EMAIL

Dear [working group, caucus, etc] member [or GWSAF grantee],

RE-AMP is currently engaged in an evaluation of our strengths and weaknesses. We very much want your input! Please take some time today to fill out this survey [insert link here]. You should budget at least ten minutes for this survey, and people who have a fair amount on their minds should allot 30 minutes.

In filling out this survey, you will be automatically entered in a chance to win $2,500 in professional development funds. (See details below my signature.) But most importantly, you will be helping to make our network better and stronger. Thanks so much for your participation!

[signed by wg/caucus leaders]

Purpose of the Survey: Three RE-AMP funders (Joyce, Kresge, and McKnight) have commissioned an independent evaluation of our RE-AMP network to help us understand what we should do more of, what we should do less of, and what is having the most impact. The evaluation is being conducted by O-H Community Partners and the Innovation Network for Communities.

Confidentiality: You will be asked for you contact information when you take the survey, however that information will only be seen by the independent evaluators and will not be shared with any RE-AMP member, funder, or staff. The evaluators will aggregate the data and share it with the Steering Committee. They will also pull some relevant quotes from your responses, but without attributing them to you. Any quotes used will remain anonymous.

$2,500 in Professional Development: The foundations who have commissioned this evaluation sincerely want your participation, regardless of how engaged you have been in the RE-AMP network. In the spirit of using the network to help broaden our members’ capacity, they have decided to offer $2,500 in professional development funds to one member chosen at random among all those who have taken the survey. You must complete the survey to be eligible. The funding should be used for any educational opportunity you would not otherwise have been able to avail yourself of, and should be used within the next twelve months. The opportunity must be related to your work supporting RE-AMP goals.

If you have any questions, please contact Jeremy Emmi or Gail Francis.

July 1: Ed Miller sends reminder on Commons

SAMPLE EMAIL

Dear RE-AMP members,

Thanks to everyone who has filled out the survey about your experiences with the RE-AMP network! If you haven’t done so yet, please take the survey today. Here is the link: [insert link].  Joyce and the other foundations in RE-AMP believe it’s essential to examine our experiences periodically so that we can stay on track to meet our goal of 80% greenhouse gas reduction. We have had great turnout so far for this survey, which has been commissioned by Joyce Foundation, McKnight Foundation, and Kresge Foundation. So please add your voice to this evaluation, even if you have only participated in RE-AMP in a limited way. We want to hear from you. To show how important this is, we have decided to make up to $2,500 in professional development funds from one person chosen at random among the names of those who have completed the survey. More details about this survey follow my signature below. Thanks again for your participation!

[signature]

Purpose of the Survey: Three RE-AMP funders (Joyce, Kresge, and McKnight) have commissioned an independent evaluation of our RE-AMP network to help us understand what we should do more of, what we should do less of, and what is having the most impact. The evaluation is being conducted by O-H Community Partners and the Innovation Network for Communities.

Confidentiality: You will be asked for you contact information when you take the survey, however that information will only be seen by the independent evaluators and will not be shared with any RE-AMP member, funder, or staff. The evaluators will aggregate the data and share it with the Steering Committee. They will also pull some relevant quotes from your responses, but without attributing them to you. Any quotes used will remain anonymous.

$2,500 in Professional Development: The foundations who have commissioned this evaluation sincerely want your participation, regardless of how engaged you have been in the RE-AMP network. In the spirit of using the network to help broaden our members’ capacity, we have decided to offer $2,500 in professional development funds to one member chosen at random among all those who have taken the survey. You must complete the survey to be eligible. The funding should be used for any educational opportunity you would not otherwise have been able to avail yourself of, and should be used within the next twelve months. The opportunity must be related to your work supporting RE-AMP goals.

If you have any questions, please contact Jeremy Emmi or Gail Francis.

July 5: Isaac and Chinwe generate list of people who have not filled out the survey yet. The “primary contact” is asked to send them an email by July 6. (Gail made a list of each person’s primary, secondary, and tertiary contact based on each person’s working group affiliations and will provide instructions to these contacts.)

SAMPLE EMAIL

Dear xx,

I’m writing because I want to personally ask you to fill out the survey that is designed to help us evaluate the RE-AMP network. In order to continue succeeding in changing times, we need the best thinking of our whole network community. Will you take the survey at this link? [insert link]. You should budget at least ten minutes for the survey, and it may take you 30 minutes if you have more to say. As an added bonus, everyone who completes the survey will be entered in a drawing to win $2,500 in funds for professional development! So please take the survey today. See more details about the survey following my signature below. Thanks so much!

[signature]

Purpose of the Survey: Three RE-AMP funders (Joyce, Kresge, and McKnight) have commissioned an independent evaluation of our RE-AMP network to help us understand what we should do more of, what we should do less of, and what is having the most impact. The evaluation is being conducted by O-H Community Partners and the Innovation Network for Communities.

Confidentiality: You will be asked for you contact information when you take the survey, however that information will only be seen by the independent evaluators and will not be shared with any RE-AMP member, funder, or staff. The evaluators will aggregate the data and share it with the Steering Committee. They will also pull some relevant quotes from your responses, but without attributing them to you. Any quotes used will remain anonymous.

$2,500 in Professional Development: The foundations who have commissioned this evaluation sincerely want your participation, regardless of how engaged you have been in the RE-AMP network. In the spirit of using the network to help broaden our members’ capacity, they have decided to offer $2,500 in professional development funds to one member chosen at random among all those who have taken the survey. You must complete the survey to be eligible. The funding should be used for any educational opportunity you would not otherwise have been able to avail yourself of, and should be used within the next twelve months. The opportunity must be related to your work supporting RE-AMP goals.

Contact Jeremy Emmi or Gail Francis with questions.

July 8: Jessica Boehland sends a reminder on the Commons

SAMPLE EMAIL:

Dear RE-AMP members,

More than xx people have already filled out the survey to help us evaluate the network. Thank you! The survey will be open for just one more week, so don’t forget to fill it out if you haven’t yet. When you complete the survey, your name will be entered in a drawing to win up to $2,500 in funds for professional development. Here is the link: [insert link]. Please note that your answers will be confidential, and will not be seen by any foundation, steering committee, or staff except in an aggregated form. (You can see more details following my signature below.)Thanks everyone!

[signature]

Purpose of the Survey: Three RE-AMP funders (Joyce, Kresge, and McKnight) have commissioned an independent evaluation of our RE-AMP network to help us understand what we should do more of, what we should do less of, and what is having the most impact. The evaluation is being conducted by O-H Community Partners and the Innovation Network for Communities.

Confidentiality: You will be asked for you contact information when you take the survey, however that information will only be seen by the independent evaluators and will not be shared with any RE-AMP member, funder, or staff. The evaluators will aggregate the data and share it with the Steering Committee. They will also pull some relevant quotes from your responses, but without attributing them to you. Any quotes used will remain anonymous.

$2,500 in Professional Development: The foundations who have commissioned this evaluation sincerely want your participation, regardless of how engaged you have been in the RE-AMP network. In the spirit of using the network to help broaden our members’ capacity, they have decided to offer $2,500 in professional development funds to one member chosen at random among all those who have taken the survey. You must complete the survey to be eligible. The funding should be used for any educational opportunity you would not otherwise have been able to avail yourself of, and should be used within the next twelve months. The opportunity must be related to your work supporting RE-AMP goals.

Contact Jeremy Emmi or Gail Francis with any questions.

July 9: Isaac and Chinwe generate list of people who have not yet filled out survey. Secondary contact is asked to email them by July 10 (Gail coordinates)

SAMPLE EMAIL

Dear xx,

Have you filled out the RE-AMP survey yet? When you do, you will be entered into a drawing to win $2,500 in professional development funds! More importantly, you will be helping to provide direction to make our network stronger and more effective in reaching our goal of 80% reduction in greenhouse gas emissions. Please fill it out today, here’s the link: [insert link]. You can see more details about this confidential survey after my signature below.

[signature]

Purpose of the Survey: Three RE-AMP funders (Joyce, Kresge, and McKnight) have commissioned an independent evaluation of our RE-AMP network to help us understand what we should do more of, what we should do less of, and what is having the most impact. The evaluation is being conducted by O-H Community Partners and the Innovation Network for Communities.

Confidentiality: You will be asked for you contact information when you take the survey, however that information will only be seen by the independent evaluators and will not be shared with any RE-AMP member, funder, or staff. The evaluators will aggregate the data and share it with the Steering Committee. They will also pull some relevant quotes from your responses, but without attributing them to you. Any quotes used will remain anonymous.

$2,500 in Professional Development: The foundations who have commissioned this evaluation sincerely want your participation, regardless of how engaged you have been in the RE-AMP network. In the spirit of using the network to help broaden our members’ capacity, they have decided to offer $2,500 in professional development funds to one member chosen at random among all those who have taken the survey. You must complete the survey to be eligible. The funding should be used for any educational opportunity you would not otherwise have been able to avail yourself of, and should be used within the next twelve months. The opportunity must be related to your work supporting RE-AMP goals.

Contact Jeremy Emmi or Gail Francis with questions

July 11: List of people who have not yet filled out survey is generated. Tertiary contact emails them by July 12. (Gail coordinates)

SAMPLE EMAIL

Dear xx,

We need your feedback. Whether your organizational role is policy development, communications, organizing, or administrative, we want to know what can works best and what doesn’t work about our RE-AMP network. It will take you ten to thirty minutes to fill out the survey, and you will then be registered for a drawing to earn $2,500 in professional development funds! Please fill it out today, here’s the link: [insert link]. You can see more details about this confidential survey after my signature below.

[signature]

Purpose of the Survey: Three RE-AMP funders (Joyce, Kresge, and McKnight) have commissioned an independent evaluation of our RE-AMP network to help us understand what we should do more of, what we should do less of, and what is having the most impact. The evaluation is being conducted by O-H Community Partners and the Innovation Network for Communities.

Confidentiality: You will be asked for you contact information when you take the survey, however that information will only be seen by the independent evaluators and will not be shared with any RE-AMP member, funder, or staff. The evaluators will aggregate the data and share it with the Steering Committee. They will also pull some relevant quotes from your responses, but without attributing them to you. Any quotes used will remain anonymous.

$2,500 in Professional Development: The foundations who have commissioned this evaluation sincerely want your participation, regardless of how engaged you have been in the RE-AMP network. In the spirit of using the network to help broaden our members’ capacity, they have decided to offer $2,500 in professional development funds to one member chosen at random among all those who have taken the survey. You must complete the survey to be eligible. The funding should be used for any educational opportunity you would not otherwise have been able to avail yourself of, and should be used within the next twelve months. The opportunity must be related to your work supporting RE-AMP goals.

Contact Jeremy Emmi or Gail Francis with questions

July 13: Chinwe or Isaac contacts remaining people who haven’t filled out survey, ask them to do so.

SAMPLE EMAIL

Dear xx,

I am part of the team that has been hired to conduct an independent evaluation of the RE-AMP network. We have prepared a survey for members to share their opinions. We noticed that you have not yet filled out the survey. Your opinion is very important and will help us evaluate what works well about RE-AMP as well as what needs to be fixed. This in turn will help RE-AMP members work more effectively towards reducing global warming pollution. Please fill out this survey today, here is the link: [insert link]. Thanks so much. Note that the foundations who have commissioned this study have also decided to award $2,500 in professional development funds to one person chosen at random from among the survey participants. You can find additional details following my signature below.

[signature]

Purpose of the Survey: Three RE-AMP funders (Joyce, Kresge, and McKnight) have commissioned an independent evaluation of our RE-AMP network to help us understand what we should do more of, what we should do less of, and what is having the most impact. The evaluation is being conducted by O-H Community Partners and the Innovation Network for Communities.

Confidentiality: You will be asked for you contact information when you take the survey, however that information will only be seen by the independent evaluators and will not be shared with any RE-AMP member, funder, or staff. The evaluators will aggregate the data and share it with the Steering Committee. They will also pull some relevant quotes from your responses, but without attributing them to you. Any quotes used will remain anonymous.

$2,500 in Professional Development: The foundations who have commissioned this evaluation sincerely want your participation, regardless of how engaged you have been in the RE-AMP network. In the spirit of using the network to help broaden our members’ capacity, they have decided to offer $2,500 in professional development funds to one member chosen at random among all those who have taken the survey. You must complete the survey to be eligible. The funding should be used for any educational opportunity you would not otherwise have been able to avail yourself of, and should be used within the next twelve months. The opportunity must be related to your work supporting RE-AMP goals.

Contact Jeremy Emmi or Gail Francis with questions

July 15: Aimee Witteman sends final Commons announcement-last day to fill it out (and thanking everyone and explaining what’s next in the evaluation process)

SAMPLE EMAIL:

Dear RE-AMP members,

Today is the last day to fill out the RE-AMP evaluation survey. Thank you to everyone who has taken it so far! We are so pleased at all the response we have received. If you haven’t taken the survey yet, please do so now. Here’s the link [insert link]. Don’t forget that when you complete the survey your name will be entered in a drawing to win up to $2,500 in funds for professional development. Please note that your answers will be confidential, and will not be seen by any foundation, steering committee, or staff except in an aggregated form. (You can see more details following my signature below.)Thanks everyone!

[signature]

Purpose of the Survey: Three RE-AMP funders (Joyce, Kresge, and McKnight) have commissioned an independent evaluation of our RE-AMP network to help us understand what we should do more of, what we should do less of, and what is having the most impact. The evaluation is being conducted by O-H Community Partners and the Innovation Network for Communities.

Confidentiality: You will be asked for you contact information when you take the survey, however that information will only be seen by the independent evaluators and will not be shared with any RE-AMP member, funder, or staff. The evaluators will aggregate the data and share it with the Steering Committee. They will also pull some relevant quotes from your responses, but without attributing them to you. Any quotes used will remain anonymous.

$2,500 in Professional Development: The foundations who have commissioned this evaluation sincerely want your participation, regardless of how engaged you have been in the RE-AMP network. In the spirit of using the network to help broaden our members’ capacity, they have decided to offer $2,500 in professional development funds to one member chosen at random among all those who have taken the survey. You must complete the survey to be eligible. The funding should be used for any educational opportunity you would not otherwise have been able to avail yourself of, and should be used within the next twelve months. The opportunity must be related to your work supporting RE-AMP goals.

Contact Jeremy Emmi or Gail Francis with any questions.

All users get 6 emails over the course of 4 weeks.

Total slackers get 10 emails over the course of 4 weeks.

Most of us get somewhere between 6 and 10 emails over the course of 4 weeks

Also: Each Working group and caucus between now and close of survey should have this as a small point on their agenda for calls.